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The Weight Of Her Story™ Foundation, Inc. (“Foundation,” “we,” “us,” “our”) is committed to safeguarding the privacy, dignity, and safety of all individuals who visit our website or participate in our programs. This Privacy Policy explains what information we collect, how we use it, how we protect it, and the rights available to you.

Information We Collect

We collect the following categories of information:

1. Personal Identifiable Information (PII):

• First and last name
• Email address
• Phone number
• Address (if voluntarily provided)
• Information submitted through program forms, support requests, or interest forms

2. Program Participation Information:

• Information shared during program enrollment
• Support request details
• Health, wellness, or demographic information voluntarily submitted
• Testimonial submissions (with consent)

3. Media Content:

• Photography and videography captured during events or programs
• Audio/video testimonials
• Digital communications (emails, messages, submissions)

4. Automatically Collected Information:

• IP address
• Browser type
• Device information
• Pages viewed and usage statistics
• Cookies and tracking technologies

How We Use Your Information

We use collected information for legitimate nonprofit and operational purposes, including:

• Responding to support requests
• Providing program participation updates
• Sending newsletters, impact updates, and communications
• Improving website and program functionality
• Aggregating non-identifiable data for grant reporting
• Maintaining safety and operational integrity

Legal Basis for Processing

Our legal bases include:

• Consent (when you submit forms or opt into communications)
• Legitimate interest (program improvement, community engagement)
• Legal obligation (compliance with local, state, and federal law)
• Contractual necessity (program participation requirements)

Media Collection, Use, and Consent

The Foundation may capture photography and videography during community programs, events, and services for documentation, storytelling, and nonprofit reporting purposes.

Identifiable media (clear face, interview, testimonial, or family-specific footage) will only be used in accordance with:

• Signed media release forms
• Written guardian consent for minors
• Program participant-written permissions

Media Opt-Out Requirements

If you do not wish to appear in photography or videography, you must notify us in writing prior to attending any event by emailing [email protected].

We will make reasonable efforts to honor this request. However, we cannot guarantee exclusion from:

• Wide-angle crowd shots
• Group settings
• Public space footage
• Incidental background appearances

Individuals who do not submit a written opt-out acknowledge they may appear in general, non-identifiable media.

Minors

We do not use identifiable images or recordings of minors without verified parental or guardian consent. Media involving minors is handled with heightened confidentiality and care.

Information Sharing and Disclosure

We may share information only with:

• Trusted service providers (email platforms, website host)
• Grant reporting agencies (anonymized data only)
• Legal authorities when required
• Internal staff and volunteers who require access to support participants

We do not sell or rent personal information.

Data Retention

We retain data only for as long as necessary for operational, reporting, legal, or archival purposes. Data not required will be securely deleted.

Your Rights

You may request:

• Access to your information
• Correction of inaccurate data
• Deletion of your records (when legally permissible)
• Opt-out from communications
• Restriction of certain processing

Requests may be emailed to: [email protected]

Security Measures

We use reasonable administrative, technical, and physical safeguards to protect your information. However, no system is fully secure, and we cannot guarantee absolute data security.

Children’s Privacy

We comply with the Children’s Online Privacy Protection Act (COPPA). We do not knowingly collect personal information from children under 13 through the website.

Links to Third-Party Sites

Our website may contain links to external sites. We are not responsible for the privacy practices of those entities.

Changes to This Policy

We may update this Privacy Policy at any time. Updates will be posted on this page with a revised “Last Updated” date.

Contact Us

If you have questions or concerns, contact:

The Weight Of Her Story™ Foundation, Inc.
Email: [email protected]