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The Weight Of Her Story™ Foundation, Inc. (“Foundation,” “we,” “us,” “our”) uses written consent forms to protect the privacy, dignity, and legal rights of participants, families, volunteers, and community members. This page provides a clear explanation of how our Media Release & Consent Form functions and when it is required.

Purpose of the Media Release & Consent Form

The Media Release & Consent Form grants the Foundation permission to capture and use photographs, video recordings, audio recordings, and written or spoken testimonials of participants for nonprofit purposes, including:

• Educational materials and workshops
• Community presentations and outreach
• Program impact reporting for funders and grant agencies
• Foundation website, newsletters, and digital communications
• Printed or electronic publications that share community impact

No Compensation & Voluntary Consent

Signing the Media Release & Consent Form does not create an employment relationship and does not entitle a participant to financial compensation. Media and testimonials are contributed voluntarily to support the Foundation’s mission and public benefit work.

Consent to be photographed, filmed, or recorded is voluntary. Choosing not to sign the Media Release & Consent Form does not affect eligibility for services or participation in Foundation programs, unless a specific activity is clearly identified as requiring media participation (such as a recorded interview project).

Family & Minor Participation

Families may submit one form on behalf of the household, as long as all adults and minors included are clearly listed. Each adult retains the right to withdraw their own consent in the future, subject to the limitations described below.

For any minor under the age of 18, a parent or legal guardian must sign the form. The Foundation does not knowingly use identifiable media of minors without verified guardian consent.

Opt-Out of Media Participation (No Form Required)

Participation in media is optional. Individuals who do not wish to appear in photographs, video, or other identifiable media are not required to complete a form. They may:

• Refrain from signing a Media Release & Consent Form; and/or
• Notify the Foundation in writing of their preference not to appear in media.

Written opt-out requests may be sent to: [email protected]

Changing or Withdrawing Consent

Participants may update or withdraw their consent for future media use by contacting [email protected]. The Foundation will:

• Update internal records moving forward
• Make reasonable efforts not to use newly captured media involving that individual

Withdrawal of consent does not require the Foundation to remove or alter materials already created, published, or distributed before the request, unless required by law.

Submitting a Completed Consent Form

Participants who choose to authorize media use will be provided with the Foundation’s Media Release & Consent Form directly by staff or via official digital channels. Completed forms may be submitted by:

• Emailing a scanned copy to [email protected]
• Providing a printed and signed copy at event or program check-in
• Uploading via any secure link provided by the Foundation

Use, Storage & Protection of Forms

Media Release & Consent Forms help the Foundation verify permission for media use. Forms may be stored electronically and/or in secure physical files. Access is limited to authorized staff, contractors, or volunteers.

The Foundation does not sell or trade personal information. Additional information on data handling is available in our Privacy Policy.

Requesting Alternate Formats

Participants may request alternate versions of the Media Release & Consent Form, such as:

• Large-print versions
• Plain-language explanations
• Assistance completing the form in person, when available

Please contact [email protected] for support.